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How to Handle Online Complaints and Bad Reviews

Posted by Tim on March 21, 2014
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Has your restaurant ever been blindsided by an online complaint?  It doesn’t matter if it’s about your online business, or an in-restaurant experience – it’s not a good feeling.  Whether it’s legitimate, or something totally unwarranted – you need to know how to respond. 

Often it’s based on a misunderstanding or a failure to respond early, when a complaint is fresh.  A recent webinar from the National Restaurant Association had some tips on how to respond to these online complaints.

• Don’t be the last person to find out about a problem at your restaurant, or with a takeout order. Get familiar with the tools.  Use Google Alerts, monitor Yelp.  Have systems in place. 

• This isn’t personal, so don’t get defensive.  Your goal is to neutralize these incidents. 

• Take responsibility online.  Denying that it happened is usually the wrong tactic.  If it’s a completely false or bogus complaint, contact the site (i.e. Yelp) and have them remove it. 

• Get the response public and prominent.  Don’t be the 75th person to comment.  Tell the complainant that you want make it right.  Make sure everyone sees it. 

• Treat your online communication as carefully and as thoughtfully as you would in-person.  You don’t want these things going viral.

• If you are posting online, keep everything positive.  If a customer persists with negativity, take the conversation offline by suggesting they call you. 

• Train employees with your approach to handling complaints so that your staff speaks in one voice. 

• If complaints are routine or happening in patterns, it can indicate a weakness in your operation.  Use that information to your benefit and correct the issues. 

Be persistent to make things right.  People tend to remember the last thing you did for them.  It could be a big problem or small dilemma, but if you bend over backwards to make things right, that’s what they will remember most. 

 

New NetWaiter Features Make it Easier to do Business

Posted by Tim on March 21, 2014
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In a blog post earlier this month, we talked about how NetWaiter’s online ordering system can help you cater to increased demand for customization - requests for extra meat, double avocado, or other add-ons.

To help accommodate these requests, in addition to upselling the order, it’s important to include any paid option as a selection customers can click to add.  But what happens if a customer enters a separate request in the Special Instructions field that should incur an additional charge?

These special instructions, which restaurants are happy to fulfill, can cause a difficulty when an order is pre-paid. Do you honor the request for extra turkey, even though you haven’t been paid for it, or do you hold off and not include it?

To address this, NetWaiter has developed a Secondary Transaction Feature to allow a restaurant to run a separate charge on a customer’s card, after the initial transaction, to pay for that special request.

This is also a handy feature to add a tip.  A customer may not have thought about a tip when placing their online order, but the Secondary Transaction Feature allows delivery drivers to add a tip to an order, after the initial payment, if the customer tells them to.

Another new addition to NetWaiter is the Hidden Item list.  NetWaiter has always allowed restaurants to “hide” items on their menu, most often because the kitchen has run out of a key ingredient or the item was a limited special that may come back in the future.

This new feature shows “All Hidden Items” in one section of the Management Console for easy management.  Managers can see all items on their menu that are hidden, in one place, and then unhide those that they want to be available again.

 

Women Like Online Ordering, Too.

Posted by Tim on July 15, 2011
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Most families agree, “If Mama’s not happy, nobody’s happy.”

If Moma not happy...

It turns out this also applies to online ordering.  Last month we mentioned a study by Cornell University about online ordering.  The sample group was split almost evenly by gender - women making up 51.3% of respondents, similar to the percentage of women in the U.S.  However, the similarities stopped there.  There were several areas where women’s attitudes towards online marketing were substantially different than men - and in interesting ways.

Here are the revelations:

--Women were more likely to cite having control of their order as a benefit of online ordering.

--Women were more likely to cite the convenience factor of online ordering as an important benefit.

--Women were more likely to recommend the online ordering experience to others.

What does this mean?  Well – it certainly tells us not to discount women as valuable online customers.  In fact, the majority of online orders for most restaurants are from women.  The marketing efforts put into telling customers about online ordering - specifically when engaging customers inside your restaurant - need to be directed towards women as much (if not more) than men. 

It may be the ‘man-of-the-house’ picking up the order, but the woman probably made the final decision where the family was going to get their food that night – and chances are – she placed the order too.

Communicating the Benefits of Online Ordering to Employees

Posted by Tim on September 12, 2010
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Communicating with Employees All posts tagged 'Limited-Time-Offers'

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Serving the “Need States” of Online Customers, Part 3 – Impulse Customers

Posted by Tim on December 1, 2014
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This is Part 3 in a series of articles about attracting the “need states” of online restaurant customers - the needs and key decision-making points of each customer segment.  Part 1 addressed Special Occasion Customers.  Part 2 addressed Routine Customers.  Today we address Impulse Customers.

Impulse Customers.  These are folks that make spontaneous dining decisions.  Here’s what you need to capture their attention:

  • Good Web Visibility.  This is especially needed with mobile devices where the likelihood of an impulse purchase increases. Make sure your website is mobile friendly.  Your NetWaiter site is already optimized for mobile devices, so you can redirect visitors directly to your custom NetWaiter page if needed.
  • Price Point.  The price point for this type of customer is often lower.  They may also trend towards ordering more snacks, rather than full meals.  They want to see options that fit their lower price points when searching your online menu. 

Impulse customers can also be found locally.  Make sure you do things that attract these patrons.

  • Email Marketing.  More and more people live their lives through their smartphones.  Reaching them while they’re ‘on-the-go’ isn’t a bad thing.  If they like what they see, they may be inclined to take action right then.
  • The LTO.  Limited time offers tap into the marketing tactic of “get it now or miss out.”  Offer them a special online-only deal, with a very limited window for them to take advantage.  Just make sure the offer gets to them before lunch/dinner.
  • Make It Effortless.  With NetWaiter, over 68% of customers choose to pre-pay online for their pickup or delivery order, if provided a choice.  Pre-payment makes it a smooth, quick transaction.

It’s also important to keep in mind that the need states of customers change.  Every customer, at one time or another, will be in one of these three need states we discussed.  Appeal to each one of these need states, and you will reliably attract more customers.

Reminding Customers of Their Last Order Has Its Benefits

Posted by Tim on January 29, 2014
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It’s accepted industry wisdom that a good contributor to building business at a restaurant is new-product introductions.  Those new dishes bring back customers, goes the logic.

If this is true, why does NetWaiter remind online customers what they last ordered when they visit your online ordering site?  

Because what we’ve long suspected turns out to be right… according to a recent industry study, less than 30% of diners are inclined to try new menu items or limited time offers (LTOs).  The other 70% stick with what is tried and true. 

The study also shows that for those culinary adventurers, there is a preference for permanent new-menu items over LTOs, by about 56%. 

There is also a distinct difference between the types of restaurants where customers are more likely to expand their menu selections.  The Casual-Dining segment is most likely to draw in customers who want to get adventurous and order something new for the first time.  40% of those customers may try a new or unfamiliar item.  Compared to only 19% for QSRs and 12% for Fast Casual restaurants, Casual-Dining is relatively high, but the overall incidences of people ordering something new are low.

For takeout and delivery, customers use Online Ordering for its tremendous convenience, and being reminded of what they last ordered, only helps increase that convenience.

 

The LTO

Posted by Tim on March 28, 2013
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LTO

A popular marketing vehicle used by restaurants is the limited time offer, or LTO.  

Typically, LTOs are special menu items or offerings made available for a short period, often offered in unison with a holiday or celebration of some sort.  These opportunities work especially well with online ordering.

NetWaiter has assembled a list of non-holiday events that are great for online ordering LTOs:

•    Do you have a local minor league baseball team, or a major league team for that matter? Offer a combination of foods for a pre-game tailgate party.  You can set the offer to be available after a certain time on game day.
•    The Saturday wedding special - a bag of sandwiches for the groom and groomsmen, or finger foods for the bride and her bridesmaids as they get ready.
•    Do local parks offer summer evening movies or concerts?  Customers can order dinner online and pick it up on the way.

NetWaiter and limited time offers - a combination that can help your bottom line.  Develop your offering and use the NetWaiter Management Console to email it to your database of online customers.

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